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When Letting Go Feels Risky, Here’s How to Break Delegation Down. Delegating work for the first time might be an uncomfortable experience, especially if the results reflect directly back onto you. A common tendency among newbies is to delegate instructions and hope that someone else will pick them up and do their best at completing them. However, delegating effectively requires a systematic approach and practice. So, instead of trying to give out whole assignments or projects all at once, focus on describing a single task. The quality of delegation is shaped long before the other person starts working on it. Take a recent task that you were tasked to complete, and rewrite it on paper as if someone else were to perform it for you.
Then, write one sentence describing what an outcome should look like. After that, list one, two, or three critical elements that the outcome should have in order to be considered an excellent outcome. It’s essential to be concise because this is not a time to over-explain a specific goal. If you find that you have a lengthy explanation, the goal is not as clear as you think it should be. Then, read through your explanation, imagine that another human is to pick this up and complete it. After writing it, read it again and ask whether another person could understand the goal without asking five follow-up questions.
One common mistake while practicing delegation is to over-explain the process and goals for a given project. Long lists may give a false sense of confidence, but when the core details are still a question, it doesn’t matter what you say next. Another mistake is holding back important context out of fear that sharing too much will confuse the situation. Both are incorrect and will result in uneven outcomes with much more work needed to fix them in the end. Instead, the focus should be on: the deliverables, the quality of the project, and what the project shouldn’t be.
When these are visible, the task becomes easier to carry out and easier to review afterward. Delegating can take a lot of energy, so it is often wise to have a short-term goal for practicing delegation, such as a fifteen-minute interval. For the first five minutes of your interval, rewrite a task that you are thinking about giving out and write the expected outcome. For the next five minutes of your interval, write about possible problems that can arise, and add a single line item that fixes one of those issues. During your final five minutes, look at how the project turned out after it is done.
This review helps you learn a lot more than trying to figure out the end result ahead of time since you’ll know exactly if your instructions led to the goal. When delegating feels impossible, there is often more to be blamed than a lack of confidence. Unclear projects are a problem because there is too much room for interpretation. But as a result, instead of waiting until a point when you are feeling 100% confident in your work to begin delegating, focus on being more clear with the task at hand.
A solid project description helps with clarity on both sides, making it much less daunting. If a task ends up being done incompletely, don’t be quick to take over. Instead, focus on rewriting the project and try again. With this repetition, delegation is less scary to do and becoming a more manageable part of how work is shared.